How to extract PDF data into Excel
Financial statements, invoices, price lists, and data exports often arrive as PDF files when you actually need the numbers in a spreadsheet. PDFTask's PDF to Excel tool extracts the text content from each page of your PDF and arranges it into rows in an .xlsx spreadsheet — one sheet per page — ready to open in Microsoft Excel, Google Sheets, or Apple Numbers.
What kinds of PDFs extract well
This tool works best on PDFs that contain real, selectable text — documents created from spreadsheets, databases, or word processors. Scanned PDFs (which are images of pages) don't contain text data and require OCR processing before extraction is possible. Simple, consistently-formatted tables extract most cleanly; complex multi-column layouts may need some manual cleanup after extraction.
Step-by-step
- Drop your PDF onto the upload area or click to select it.
- The tool reads each page and groups text by its vertical position to reconstruct rows.
- Click Download .xlsx to save the extracted spreadsheet.
- Open the file in Excel or Google Sheets and clean up any column headers or split rows as needed.
If you need editable text rather than a spreadsheet, PDF to Word is the better choice for prose-heavy documents. For reading the PDF before extracting, use the PDF Viewer.